Information for Exhibitors
Venue
The exhibition will be held in the Indian Ocean Suite, immediately adjacent to the main conference auditorium (Sirius Room) and the poster session auditorium (Pleiades/Orion Room).
The layout can be viewed on the Exhibition floor plan.
For parking information please refer to the Hotel parking page.
Timetable
| Exhibitors move in: | Monday 14 April from 14:00 onwards |
| Exhibition opens: | Tuesday 15 April 10:00 |
| Exhibition closes: | Thursday 17 April 17:00 |
| Exhibitors move out: | Thursday 17 April 17:00 -19:00 (immediately after the exhibition closes) |
Exhibition Package
The exhibition package includes:- A Booth - 3m wide x 2m deep x 2.4m high,
- Wall panels: Flush panel system covered with Velcro compatible front-runner fabric,
- Fascia exhibiting company's name in standard style letters (maximum of 30 letters) (logo style extra),
- 1 single power point with isolation switch (240 Volts, 5 amps, 1200 W),
- 2 x 150 watt spot lights,
- Standard registration for one person (includes Welcome Reception and Conference Dinner),
- List of registrants with address, telephone, fax and email.
Exhibitor Broadband/Internet Request
Exhibitor Broadband/Internet access does not form part of the above Exhibition Package and requires a separate application, made directly to the Esplanade Hotel in advance of the event. Please fax the completed Broadband/Internet Request form directly to the Esplanade Hotel, fax number +61 8 9432 4867.
Cost
| Single-booth exhibition package (10% Goods and Services Tax included) |
AU$2100 Add to Cart |
| Double-booth exhibition package (10% Goods and Services Tax included) |
AU$3675 Add to Cart |
| Additional booths (10% Goods and Services Tax included) You may only select additional booths if you have already selected a single or double booth package. If you have not selected a booth already and choose this option you will be invoiced separately for a single booth. |
AU$1575 Add to Cart |
| Table top/Poster package, 1 table & 1 board Please note: We cannot guarantee access to electricity for a table top package. Also, location preference is not available for this option. (10% Goods and Services Tax included) |
AU$1300 Add to Cart |
| Additional Registrants (10% Goods and Services Tax included) See below for more information |
AU$200 Add to Cart |
| Additional conference dinner ticket Wednesday 16 April 2008 (10% Goods and Services Tax included) |
AU$125 Add to Cart |
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Receipt of your payment constitutes acceptance of the Exhibition Conditions set out below.
For payment after 15 February 2008, the price will increase by AU$500 (GST included).
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Additional Registrants
A nominal charge of AU$200 (GST included) will be made for each additional company representative, and includes official conference name badge, morning and afternoon teas and welcome reception (conference dinner not included).
If you have registered for additional representatives to attend with you, please complete the additional registrants information form for each additional representative and return form/s as soon as possible to the OFS secretariat by email or fax.
Local Exhibition Contractor
Once payment has been received, exhibitors will liaise directly with the exhibition contractor for all additional electrical, furniture, etc requirements. These items will be supplied to you at an additional cost, and you will be invoiced separately by the contractor:
Advans Exhibition Services
12 Moriarty Road
Welshpool, Perth
Australia
Tel: +61 8 9451 8322
Fax: +61 8 9356 2049
Email: info@advanswa.com.au
Exhibition Conditions
Booth Preference
Booth preferences will be honoured wherever possible but the organisers reserve the right to reconfigure the exhibition space and reallocate booths.
Cancellations
For cancellations made prior to 31 January 2008 (notified to the conference secretariat in writing) a refund of fees paid less AU$500 will be made. After this date, refunds will not be possible.
Public Liability Insurance
Exhibitors are required to ensure that they are adequately covered for public liability insurance. This refers to damage or injury caused to third parties/visitors on or in the vicinity of the exhibition stand. The exhibitor indemnifies the organisers in respect of any claim and demands in respect thereof. The exhibitor must take out adequate insurance in respect of all such claims.
Security
Whilst every endeavour will be made to ensure the security of the exhibition outside of the conference opening hours, the organisers accept no liability for damage to exhibits by loss, damage, theft, fire, water, storms, strikes, riots, or any cause whatsoever. Exhibitors are advised to insure against such liability.
Delivery Instructions for Exhibitor items sent to the Esplanade Hotel
Exhibitors planning to have large items or special equipment delivered to the hotel should email the relevant details to the hotel ahead of time. For delivery of regular items/standard size boxes no advance notification is required, but a label must be completed and attached to every item. The required labels can be downloaded here. All labeled items must be sent to:
| Esplanade Hotel Fremantle Loading Dock Collie Street Fremantle WA 6160 |
Goods must be delivered between the hours of 8.30 am and 4.30 pm, Monday through to Friday to the Loading dock.
Concierge MAY accept smaller items outside of loading dock hours, subject to prior arrangement.
Goods delivered earlier than 3 days prior to the function will not be accepted without prior arrangements.
ALL goods must be removed from the hotel no later than 2 business days after event completion, unless prior arrangements have been made.